1. The Purpose of the Accounting Manual

1.1. The basic purpose of the Accounting Manual is to provide the accounting personnel, members of the PFC, person(s) appointed by the Parish Priest to carry out work related to or in conjunction with financial matters with direction and guidance in connection with those accounting transactions, procedures, and reports that should be uniform throughout the Parish.

1.2. The Accounting Manual is an official directive of the Parish Priest and PFC. It is published and maintained by PFC as part of the general responsibility for OLOG accounting policy. Any changes to this Manual by unauthorized persons and/or ministries shall constitute to a serious breach of responsibility and may be severely dealt with by the Parish Priest.

1.3. The goal is to make the Manual as clear and useful as possible. All users are encouraged to contact PFC with any suggestions for revising or improving the Manual.

2. Referencing and dating the pages of the Manual

2.1. Each chapter or section of the Manual contains the main heading and followed by sub-headings relevant to that section.

2.2. The left-hand top corner of each page contains two boxes showing (a) the date of setting up of the original manual and (b) the latest date that the respective page of the Manual is revised or updated.

3. Ownership of the Manual

3.1. The Manual is the property of OLOG.

3.2. The PFC is responsible for the preparation, updating and issue of this Manual.

3.3. The Manual and the updated sections or pages of the Manual only becomes effective after these have been tabled, discussed and approved at a meeting of PFC and subsequently authorized by the Parish Priest.

3.4. Such acceptance and authorization should be clearly recorded in the minutes of the PFC with a copy of the manual (the first or original issue) or the updated section(s) or page(s) of the manual being duly signed by the Parish Priest to be attached to the official set of PFC minutes.

3.5. Due to its confidential nature, the Manual must not be freely distributed. Possession of and access to the manual is restricted only to the Parish Priest, the PFC, the accounting personnel and person(s) authorized by the Parish Priest and the PFC to carry out functions related to and within the scope of financial responsibilities.