General Ledger

10. GENERAL LEDGER:

10.1. The general ledger provides a complete set of accounting records needed for the recognition of any accounting period. OLOG’s accounting starts from 1st of January and ends on 31st December each year.

10.2. The general ledger provides the important information necessary for the preparation of all basic reports required by the PFC. OLOG’s general ledger provides for the preparation of balance sheet reports, income and expenditure reports and the receipts and payments reports for all accounting periods under review. The general ledger is therefore a very important set of financial information.

10.3. MYOB is the accounting software system adopted by OLOG to process all financial reports. Other financial supplements and/or analysis are created on MS-Excel software which links well with MYOB.

10.4. The PFC is the ultimate authority to evaluate and recommend changes or upgrades to the Parish Priest for consideration and approval.

10.5. The PFC has the responsibility of carefully setting up a chart of accounts in order to provide meaningful management information for the purpose of analyzing financial data both for internal and external reporting purposes. As all reports require different presentation of information, the Chart of Accounts is used to collect the necessary data for processing such reports.

10.6. It is the responsibility of the PFC to post all general ledger transactions into MYOB accounting system and produce monthly reports of Balance Sheet, Income & Expenditure and Receipts & Payments in addition to accounting reports that are required for submission to the Archdiocesan Office and for posting on the Parish notice board. The following is a Chart of Accounts drawn up and currently used by the PFC.

CHART OF ACCOUNTS
Account Number	-------Account Description-------	Type	Dr/Cr	Header / Detail	Level	Chq
1-0000	Assets	Asset	Debit	Header	1	N
1-1000	Current Assets	Asset	Debit	Header	2	N
1-1100	Cash In Hand	Asset	Debit	Header	3	N
1-1110	MBB - A/C512343516303	Asset	Debit	Detail	4	Y
1-1140	Petty Cash	Asset	Debit	Detail	4	Y
1-1150	Petty Cash (Altar Flowers)	Asset	Debit	Detail	4	N
1-1300	Inventories	Asset	Debit	Header	3	N
1-1301	Stock-Pewter Medallions/Rosary	Asset	Debit	Detail	4	N
1-1302	Stocks-Chaplets	Asset	Debit	Detail	4	N
1-1400	Sundry Debtors	Asset	Debit	Detail	3	N
1-1500	IHD Loan Recoverable	Asset	Debit	Detail	3	N
1-2100	Sundry Deposits	Asset	Debit	Detail	3	N
1-3000	Fixed Assets	Asset	Debit	Header	2	N
1-3100	Furniture & Fixtures	Asset	Debit	Header	3	N
1-3110	Furniture & Fixtures	Asset	Debit	Detail	4	N
1-3120	Furniture & Fixtures Accum Dep	Asset	Debit	Detail	4	N
1-3200	Other Equipment	Asset	Debit	Header	3	N
1-3210	Other Equipment	Asset	Debit	Detail	4	N
1-3220	Other Equipment - Accum Depn	Asset	Debit	Detail	4	N
1-3300	IT Equipment & Software	Asset	Debit	Header	3	N
1-3310	IT Equipment & Software	Asset	Debit	Detail	4	N
1-3320	IT Equipment - Accum Depn	Asset	Debit	Detail	4	N
1-3500	Buildings	Asset	Debit	Header	3	N
1-3510	Buildings	Asset	Debit	Detail	4	N
1-3900	Building Improvements	Asset	Debit	Header	3	N
1-3910	Building Improvements	Asset	Debit	Detail	4	N
1-3920	Improvements Amortization	Asset	Debit	Detail	4	N
2-0000	Liabilities	Liability	Credit	Header	1	N
2-1000	Current Liabilities	Liability	Credit	Header	2	N
2-1100	Sundry Creditors	Liability	Credit	Header	3	N
2-1130	Youth's Fund	Liability	Credit	Detail	4	N
2-1150	Alpha's Fund	Liability	Credit	Detail	4	N
2-1160	Other Creditors	Liability	Credit	Detail	4	N
2-1180	IHD Fund	Liability	Credit	Detail	4	N
2-2000	Community Centre Bldg Fund	Liability	Credit	Header	2	N
2-2100	Community Centre-Expenses	Liability	Credit	Detail	3	N
2-2200	Community Centre - Income	Liability	Credit	Detail	3	N
2-3000	Long-Term Liabilities	Liability	Credit	Header	2	N
2-3200	Loan from KL Archdiocese	Liability	Credit	Detail	3	N
2-3300	Extension Fund Account	Liability	Credit	Detail	3	N
3-0000	Equity	Equity	Credit	Header	1	N
3-1000	Church Building Fund Account	Equity	Credit	Detail	2	N
3-8000	Retained Earnings	Equity	Credit	Detail	2	N
3-9000	Current Year Earnings	Equity	Credit	Detail	2	N
4-0000	Income	Income	Credit	Header	1	N
4-1000	Church Collections	Income	Credit	Header	2	N
4-1100	Sunday Masses - 1st Collection	Income	Credit	Detail	3	N
4-1160	Ash Wednesday Collection	Income	Credit	Detail	3	N
4-1170	Feast Day Collection	Income	Credit	Detail	3	N
4-1190	Box Collection	Income	Credit	Detail	3	N
4-1200	Weekdays Mass Collections	Income	Credit	Detail	3	N
4-1300	Corpus Christi Day Collection	Income	Credit	Detail	3	N
4-2000	Stipends	Income	Credit	Header	2	N
4-2100	Stipends - Masses	Income	Credit	Detail	3	N
4-2200	Stipends - Marriages	Income	Credit	Detail	3	N
4-2300	Stipends - Funerals	Income	Credit	Detail	3	N
4-3000	Other Income	Income	Credit	Header	2	N
4-3300	Miscellaneous Income	Income	Credit	Detail	3	N
4-4000	Donations Received	Income	Credit	Header	2	N
4-4100	Donation Box	Income	Credit	Detail	3	N
4-4300	Donations for the Poor	Income	Credit	Detail	3	N
4-4350	Donations for IHD	Income	Credit	Detail	3	N
4-4400	Donations - Mission Sunday	Income	Credit	Detail	3	N
4-4410	Donation- Holy Thursday	Income	Credit	Detail	3	N
4-4430	Donation-World Comm. Sunday	Income	Credit	Detail	3	N
4-4440	Donation-Peter Pence	Income	Credit	Detail	3	N
4-4450	Donation-Lenten Campaign	Income	Credit	Detail	3	N
4-4800	Donation- Triple Disaster Fund	Income	Credit	Detail	3	N
4-4820	Donation-Ministry to Migrants	Income	Credit	Detail	3	N
4-4850	Donation-Tithing	Income	Credit	Detail	3	N
4-4900	Donation - Other	Income	Credit	Detail	3	N
4-5000	Sunday School Collections	Income	Credit	Header	2	N
4-5200	Sunday School Collection	Income	Credit	Detail	3	N
4-7200	Books & Religious Articles	Income	Credit	Header	2	N
4-7210	Cost of Books & Articles	Income	Credit	Detail	3	N
4-7220	Proceeds - Books & Articles	Income	Credit	Detail	3	N
4-7230	Proceeds fro sale of Medallion	Income	Credit	Detail	3	N
6-0000	Expenditure	Expense	Debit	Header	1	N
6-1110	Accounting & Audit Fees	Expense	Debit	Detail	2	N
6-1130	Bank Charges	Expense	Debit	Detail	2	N
6-1140	Insurance	Expense	Debit	Detail	2	N
6-1160	Printing & Stationery	Expense	Debit	Detail	2	N
6-1170	News & Periodicals	Expense	Debit	Detail	2	N
6-1180	Herald	Expense	Debit	Detail	2	N
6-1200	Altar Supplies	Expense	Debit	Header	2	N
6-1210	Purchase of Hosts	Expense	Debit	Detail	3	N
6-1220	Flowers & Deco for Altar	Expense	Debit	Detail	3	N
6-1230	Altar Supplies & Maintenance	Expense	Debit	Detail	3	N
6-1300	Cassocks for Altar Servers	Expense	Debit	Detail	2	N
6-1400	Stipends	Expense	Debit	Header	2	N
6-1410	Stipends & Allown - P Priest	Expense	Debit	Detail	3	N
6-1420	Stipends to Visiting Priests	Expense	Debit	Detail	3	N
6-1500	Depreciation	Expense	Debit	Detail	2	N
6-1600	House & Building Maintenance	Expense	Debit	Header	2	N
6-1610	Parish House Expenses	Expense	Debit	Detail	3	N
6-1620	Building Maintenance	Expense	Debit	Detail	3	N
6-1630	Equipment Maintenance	Expense	Debit	Detail	3	N
6-2000	Employment Expenses	Expense	Debit	Header	2	N
6-2010	Salaries & Wages	Expense	Debit	Detail	3	N
6-2020	EPF Contributions	Expense	Debit	Detail	3	N
6-2030	SOCSO Contributions	Expense	Debit	Detail	3	N
6-2050	Medical Fees	Expense	Debit	Detail	3	N
6-2620	Electricity	Expense	Debit	Detail	3	N
6-2630	Water	Expense	Debit	Detail	3	N
6-3000	Communication Costs	Expense	Debit	Header	2	N
6-3100	Postage & Courier	Expense	Debit	Detail	3	N
6-3200	Telephone & Fax Charges	Expense	Debit	Detail	3	N
6-3300	IT Expenses	Expense	Debit	Detail	3	N
6-4000	Transport & Travels	Expense	Debit	Header	2	N
6-4100	Travel & Transportation	Expense	Debit	Detail	3	N
6-4200	Petrol	Expense	Debit	Detail	3	N
6-4300	Maintenance of Vehicle	Expense	Debit	Detail	3	N
6-4400	Road Tax	Expense	Debit	Detail	3	N
6-5100	Quit Rent & Assessment	Expense	Debit	Detail	2	N
6-5200	Extension Fund to KL Archdiocese	Expense	Debit	Detail	2	N
6-5250	Loan Interest	Expense	Debit	Detail	2	N
6-5300	Misc Exp - Other	Expense	Debit	Detail	2	N
6-6100	Parish Meeting Expenses	Expense	Debit	Detail	2	N
6-6200	Seminars, Retreats & Camps	Expense	Debit	Detail	2	N
6-6400	Functions & Fellowship	Expense	Debit	Detail	2	N
6-6500	Feast Day Celebrations	Expense	Debit	Detail	2	N
6-6610	World Marriage Day	Expense	Debit	Detail	2	N
6-6681	Church Props	Expense	Debit	Detail	2	N
6-6682	Statues	Expense	Debit	Detail	2	N
6-6685	OLOG Appreciation Night	Expense	Debit	Detail	2	N
6-6690	Contribution for Pastoral Work	Expense	Debit	Detail	2	N
6-7000	Sunday School Expenses	Expense	Debit	Header	2	N
6-7100	Sunday School Rental	Expense	Debit	Detail	3	N
6-7200	Sunday School Text Books	Expense	Debit	Detail	3	N
6-7300	Sunday School Other Expenses	Expense	Debit	Detail	3	N
6-8000	KL Archdiocese for Special Col	Expense	Debit	Header	2	N
6-8110	Collection for Mission Sunday	Expense	Debit	Detail	3	N
6-8120	Collection for Holy Thursday	Expense	Debit	Detail	3	N
6-8130	Collection for World Comm. Sun	Expense	Debit	Detail	3	N
6-8140	Collection for Peter Pence	Expense	Debit	Detail	3	N
6-8150	Collection for Lenten Campaign	Expense	Debit	Detail	3	N
6-8170	Triple Disaster Relief Fund	Expense	Debit	Detail	3	N
6-8195	Collection-Ministry to Migrant	Expense	Debit	Detail	3	N
6-8200	IHD - Welfare	Expense	Debit	Header	2	N
6-8210	IHD - General Allowances Paid	Expense	Debit	Detail	3	N
6-8220	IHD - Education Allowance	Expense	Debit	Detail	3	N
6-8230	IHD - Donation of Groceries	Expense	Debit	Detail	3	N